15+ Amazing Project Management and Collaboration Tools

Everyone knows about what is project management. It’s nothing but planning, organizing and managing the resources.But how to do? What is the right way to do it. Are there any tools available for project management and collaboration. How these tools can be useful and what are the features. These are the things we are going to analyze in this article. We will see best project collaboration tools available on web to manage projects easily.

Pros and Cons of Project Collaboration Tools

  • Online project management lets you collaborate with project resources, manage project users, analyze risks, assign tasks, coordinate schedules and make your project a success from anywhere in the world.
  • These project management apps are here to save you time, but they can also be very time-consuming and not intuitive.
  • If you have a team who works with you remotely, then this is the right choice.

Project management process and its approach

Projects were generally managed by creative architects and engineers themselves. Major process steps are initiation, planning or development, production or execution, monitoring and controlling . To handle these process number of approaches are there like:

  • Traditional approach
  • Critical chain project management
  • Extreme project management
  • Event chain methodology
  • Prince2 (Structured approach)
  • Process based management.

1.Teambox

Teambox is listed first because it’s the application we are currently using for 1stwebdesigner, but don’t let that sway you. This is a place for your team in twitter like project collaboration tool. You can share tasks, messages, attach files and Notification by email.And also it’s an open source project.Teambox offers up to three projects free and offers 2000 projects for premium plans.And it’s very easy to use.

Advantages

  • Easy to setup in 1 minute.
  • Access from anywhere, anytime.
  • Secure and backup of your data.
  • Updating new features constantly.
  • Notified by mails.

2.Basecamp

This is a project management,Collaboration and task web-based tool trusted by millions of users.The features are Share files, Meet deadlines, Assign tasks, Centralize feedback, Basecamp tackles project management from an entirely different angle: A focus on communication and collaboration. They have some extras and addons also.Four price planning is available , Each and every plan has30 days trial period.

Advantages

  • Dashboard
  • To-do lists
  • File sharing
  • Message boards
  • Milestones
  • Time tracking
  • Project overview and comments on messages

3.Activecollab

A project management and collaboration tool.It will make your work and cooperation with your team, clients, suppliers and others much easier. Useful to keep projects on track, Email support, Extend and integrate of  modules,Collaborate,Save time.And new added features are invoice,subversion integration,Global documents,Drag and drop task management, Improved visual editor and much more…

Advantages

  • Dashboard
  • Manage projects
  • Invoicing
  • Track time
  • Share files
  • Email integration etc…

4.DeskAway

It’s an online project management, project collaboration,Task & issue tracking software.Easy to use for virtual,distributed and global teams.The main reasons why you have to use Deskaway are simple & affordable,Less email clutter,Delegation and tracking, Control is in your hand, Nothing to download and install,Backup of your data in daily basis,No risk and little more.Please read their FAQ’s and it will be very useful before your picking this tool.

Advantages

  • Track work
  • Delegate
  • Share
  • Collaborate

5.Teamwork

Web-based project management tool that helps managers,staff and clients work together more productivity online.Stay on track,Share & collaborate,work faster and host it yourself.you get room for 2 projects, free storage space and you can instantly upgrade to a paid plan at any time.

Benefits

  • Manage projects
  • Manage task lists
  • Schedule milestones
  • Add messages
  • Time tracking
  • Upload files
  • Manage people
  • E-mail integration
  • Multi language support

6.5pm

5pm is an intuitive web-based project management tool.It is flexible and easy to use.you can request a custom plan here through mail.Backup your data nightly.256-bit high grade encryption for data security.Desktop tracker widget is available.Filter users in time line and much more features are available with multi language support.

Benefits

  • Manage projects and tasks online.
  • Share notes and files.
  • Track time
  • E-mail integration
  • Customized reports
  • Interactive timeline

7.Wrike

Project planning,management and tracking software.Can easily track your project.It gives you the full insight to your business.Your project plans are always up to date.30 day free trial pack is available for plans.Outlook synchronization,Windows mobile sync, icalendar and rss feeds are available for a reasonable price.

Benefits

  • Complete picture for your business.
  • Unique control
  • More productive
  • Very easy to use
  • Intelligent email engine, So it works with any email software.

8.Wridea

Free online idea management and collaboration service.It’s a web-based service first to avoid your ideas being forgotten and organize your ideas.It’s already being used by more than 40,000 users.With the help of this tool, you can store your ideas, manage and organize them, collaborate with your friends over your ideas, etc. Wridea provides you all required tools and services for organizing your ideas.

Wridea Features

  • Categorize your ideas under different pages.
  • Share your ideas.
  • Commenting on ideas.
  • Customized environment.

9.ZOHO projects

A centralized place where relevant project documents and contents are stored, updates are posted, everyone exchange ideas and get work done.Top reasons to choose ZOHO projects.Beyond your planning …get projects done,Planning,Works smarter,Reporting and value for your money.The updates of ZOHO are project stream, Dedicated wiki, Group chat MS project integration.Free for one project with unlimited users.

Features

  • Task dependency
  • Milestones for a project
  • Meetings
  • Document sharing
  • Dashboard and time tracking.

10.onstage

Team collaboration,Project management,File sharing and task software.Your business and communication can be more efficient and better organized.Easy file sharing,A free version forever, not just for 30 days. Plus, an unlimited number of users at no extra cost!

Technical features

  • Document preview with ipaper from scribd.
  • Optimized for PDA’s
  • Multi language
  • SSL encryption

11.Springloops

Source code management tool for web developers.You can do code in parallel and share it safely.Ultimate work flow,Easy management,Unique code browser and Basecamp integration are the main features in this tool.It’s free for 100MB only.

12.Rememberthemilk

This is an online to do list and task management.You can manage tasks quickly and easily.Get remind anywhere and you can locate your tasks here too.Remembermilk providing more number of services for their users like sync with Blackberry, Gmail, Android, for twitter , Manage your remember through google calendar and third party applitication or services etc…

13.Comindwork

Tools for Collaboration,Communication,Tracking and project management too.Comindwork  SaaS improves the knowledge work productivity in projects performed by teams in professional service firms (e.g. software, advertising & marketing, consulting, lawyers, NGO) and by divisions within enterprises (e.g. support, marketing, R&D, upper management).More benefits for project manager, to team and for your clients.Free for 20MB

Customizable features are

  • Personal and project dashboards
  • Business wiki and files with permissions
  • Time tracking
  • To-do lists,Milestones and notifications
  • Report in Gantt charts.
  • Customizable work flow and business rules
  • Project level settings and lot more 250+customizable features.

14.Central Desktop

Central desktop “Over 375,000 users around the globe rely on Central Desktop every day to accelerate their business, connect their people, and manage their projects.” Free usage for 25 MB.

  • Quick setup
  • Enterprise grade search.
  • Real-time collaboration
  • Centralized communication
  • Team accountability

15.Ajaxworkspace

AJAXworkspace offers more than 10 powerful online project management and collaboration features such as project dashboard, tracking software, task management, document management, file sharing, and discussion board.It consists of an integrated suite of simple and easy-to-use collaboration functionality.This is an ideal tool for any type of project management regardless of whether you are working in a company or a freelancer from home.

Other Features

  • Bookmark
  • Personalization
  • Security access control
  • Event calendar
  • Graphical reporting tool

More tools

Let us know what are your favorite project collaboration tools and tips.

Siva Kumar

Photography and design lover i like these two essential things more than my job(Web developer). So only i have launched Pokkisam and a Photography,design inspiration blog too Photography and design inspiration blog Follow me in twitter to get interesting things in photography and design >>pokkisam

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Comments

  1. John says

    I recently signed up in arcilook.com, for me cosketch tool are amazing! Most simple system to manage.

  2. Oriol says

    Very useful list!
    However, I am surprised you didn’t mention TransparentBusiness. I have been using it in my company for some time and its simply amazing. It is also a cloud-based tool and tt has huge benefits over most of other existing tools.
    It has a time tracking feature that lets you have a rigorous control over your workers. The tool will take regular screenshots of the workers computer screen while he is working, so that you can review the hours that he has actually been working. Also, it has a nice real-time Gantt chart, which shows the real progress of a project, showing tasks that are finished, on-time, off-time, overbilled, etc. Also, it is free to use for up to 5 team members (and it costs only about $300/year per extra member).

    Apart from all that, it includes all of the main features of a project management tool, that is, phases and tasks management and assignation, collaborative discussion, etc. And with a very intuitive UI. Really, we are very happy with this tool, and I recommend it to everyone!

  3. says

    Thanks for sharing, your list.
    Also maybe you will be interested infree task management software based not on relative DBs, but on gparh database, which grants unleashed flexibility so you don’t need any additional IT programming.

  4. says

    Thanks for the list. Glad someone put together something real rather than all of these fake review sites. Thanks for the extra help.

  5. Mike says

    We use Dooster. It’s excellent collaborative software and has improved our performance. I recommend it highly. They have a free trial period as well.

  6. Jack says

    We tried several of these options including Basecamp for a while. Someone on my staff recommended Projecturf and we use it for task management, sharing files, and design approvals. It makes things a lot easier to keep our data in one place since we have several designers and managers in different offices.

  7. Valt says

    Thank you for this great review,
    All these applications are web-based as I understand… I found this way quite risky yet, because of two major reasons – you can never be completely sure of where your confidential business data is stored (it gets transported to some remote server which is out of your control), while a serious company cannot afford such additional threats, and also Internet connection is vulnerable yet (if your Internet access is down, then your data is unreachable), so we in our company currently prefer using VIP Task Manager as it is LAN-based project collaboration tool, we host its database at our own server, without dealing with the web. Since we decide to have more of distant freelancers, maybe we will try something from these web-based products.

  8. Catherine says

    OneDesk includes a comprehensive project management application that greatly facilitates workflow management, social collaboration between all stakeholders, budgeting and task scheduling, and a simple gantt chart.

  9. Sophia says

    I have used so many pm tools in the past and personally i liked http://vkolab.com for my project management needs, it helps me save tons of extra time spending which i used to do in the past and i believe this should be added to your list above.

    Thanks.

  10. Nicholas Hughes says

    It’s a good list. And there are so many other project management too. What we need is just the simple but powful tool.

  11. Vipin says

    Great post, I guess you should review MangoApps (www.mangospring.com) as well, its a powerful software which works on any mobile platform with options of in-house, on premise or private cloud implementation. MangoApps has all the components of Project, Task, Idea, Events & Performance Management. One of the best enterprise social network allowing both internal & external collaboration which guarantees e-mail reduction upto 80% or more…

  12. Chris says

    We had a look at some of the softwares mentioned on the list. There are so many which is a good thing. We use Dooster which has brought about such an improvement in team collaboration and consequently better team relations including the admin staff. I hope they’re all as good as Dooster and I’m just very glad that we chose it.

  13. Roza says

    Great list. Our tool is worth testing as well! You should try it out to see if you think it deserves to be on your list. It is based on Social Project Management which is a quite new concept.

  14. Ben Blodgett says

    I think it is important to note that project management software can be highly inefficient if it is not specialized for specific processes. I have personally began building a service specific to managing web design projects. I am in the stage of collecting data from industry related people and would love your feedback.

  15. Sandy says

    It’s a good list. The only one I am not familiar with is the Ajax solution. We looked at a number of them when we were choosing Dooster which has been a success story for us. Granted you all need to be using the same software for collaboration to work.

  16. says

    We are using it’s a great company that has a lot of innovative features and a free 30-day trial. AWESOME! :)

  17. Jerome Iveson says

    I’d like to throw my hat into the ring. I’m the founder of Thrive; we make Solo a beautiful project management tool for freelancers. http://www.thrivesolo.com It’s the perfect all-in-one package to manage your freelance business.

  18. Jack says

    Interesting list of attractive tools. Our organisation has been using Dooster.net and we’re doing well with it. Less complications and more achieving since we got it.

  19. Rameez Usmani says

    Great tools…. I am also a programmer and I am planning to develop few products…one of the product came in my mind was a Web based Project Management tool , I am planning to compete Basecamp , I did some research and found few features that I can add.
    You have much more knowledge about different tools , so if possible please let me know any feature in any project management tool you feel missing…just drop me an email. I will try to add it in my features list.

    regards,
    Rameez Usmani

  20. Robert says

    Project management tools are plenty. As you can see, there are fifteen listed in the article, and each comment is about another option. With so many to choose from, it is difficult to find the right software for your company.

  21. Jack says

    That’s a clear list and interesting as well as helpful. We’ve been using http://www.dooster.net for a while now and we’re very pleased. Communication is so much better. Everyone was out of the office more and more and it felt like we were getting further away from our spider’s web. As we’re generally a happy company it wasn’t a good thing and using Dooster has enabled us to feel right in there and not left out of anything because we were at a meeting. In our organisation things move fast and you really need to be in touch as well as well organised and Dooster seems to have enabled us to do this. Which makes me wonder when I read these reviews why it isn’t on this one. But good to read about the others so many thanks.

  22. Charlotte505 says

    Nice list of PM and CRM Tools and I`d like to add WorkforceTrack . I tried its trial by requesting a demo. Mostly, I liked its service: everytime time they ask for feedback checking for your convenience.

  23. Vinay says

    Take a look at Contrich……

    It is not a complete Project Management tool, but can effectively manage the Content part in a typical Web Application Project. It can prove to be a handy tool for project managers, people who want to outsource content writing, Content Writers, Editor, Quality Analysts etc. With features like inline content editing, content review, automatic page verification and much more, it can help a lot in increasing the productivity of the Content team.

    The homepage has a short video tutorial to get things started quickly.

  24. Kalven Marietan says

    Thanks for sharing the list containing different project management software. However, since I have tried some of them but didn’t find it that helpful because they were too complicated to operate. So I switched to Microsoft Professional 2010 one of the best project manager’s software which is simple and easy to use.

  25. Ian Jones 021 says

    Suggest a look at iPlanWare.com. Project collaboration plus scheduling, portfolio management, resource planning, project dashboards, ms project integration, issue management and more. You can take an online / saas solution on install on premises.

  26. Mallinga245 says

    Wow – I didn’t know about half of these tools to collaborate. The new innovative services that people keep coming up with is amazing. When I started freelancing back zillions of years ago, there was nothing like this out here. Wow…thanks for posting.

  27. says

    Hi,

    One of our users gave me the link to this post. So, here I am!

    We developed Apollo http://www.apollohq.com — yes, I am affiliated to them.

    Apollo came out after this article was published. I think it would have been a good addition here — it covers project AND contact management. It’s a one-page super-snappy web application, all Ajax.

    Maybe give it a go — just email us to get an invite. Maybe you’ll find it revolutionary enough to add it to this great resource!

    Bye,

    Merc.

  28. Martin says

    I use Managemeet.com, a new tool for brainstorming, categorizing, prioritizing and analysis. Meeting notes may be sent directly if you want and its easy to organize and plan a meeting.

  29. Heckner says

    I will add http://www.agreedo.com . Unlike all others here on this great list it really let people be more efficient when it comes to meetings of any type. Whether they meet live or online agreedo.com let people prepare for the meeting, run the meeting and followup the results. I think they are still beta. It’s really cool stuff!

  30. Bella says

    A very useful article. I think it can be very helpful for those who are looking for a PM tool.
    We’ve been using Wrike for a few months already. Email integration is awesome! A lot of time is saved on typing emails. Wrike is easy to adopt, that’s a big advantage when you need to invite external collaborators.
    One thing that I miss is an iPhone app, but they told they’d be releasing it this year.

  31. says

    I’ve used Basecamp and I am very satisfied! Basecamp no longer supports Internet Explorer 6. They won’t even let you use the site if you are on it. But lots of other people are moving the same way.

  32. Asi B says

    For me, the best project management tool is InTask (www.intaskrnd.com) – fast, intuitive, lots of features, outlook synchronization, calendar view, import/export from excel, document management and state of the art reports editor. Most important – it’s free!!
    my second best is MS Project – lots of options, fairly simple and non-web based which is a big advantage in my opinion

  33. John Smith says

    To collaborate with my partners and share confidential infromation I use Sironta ( http://www.sironta.com ).

    It’s P2P, so confidential docs are only on my PC, not on an external server. It has Open Office embedded so you can work on the documents even if you are offline and synchronize with your partners once you reach the net.

    It’s the first software I have seen where I can share, edit or create files of any type and any size, without limitations, restrictions or information leakage.

  34. Kyle Keller says

    This is a really great post, and has some awesome insights. At ProjectSpaces (www.projectspaces.com), we believe strongly in fighting against the con you list — “These project management apps are here to save you time, but they can also be very time-consuming and not intuitive.” We have strived for simplicity over some of the flashy features of the other tools, while making sure to still include everything you need. Check us out and sign up for a free trial today. We’d love to hear from you.

  35. andy says

    Thank you so much for this article. It comes just in time as we are looking for productivity tools @ work. Have a good day!

    – andy

  36. Siim Esko says

    I can add to this list. Not only is it a project management tool, but it also has a full range of additional modules that make it a one-stop-shop for a team or a small business. They are also open source, and developing rapidly.

  37. Sathish Sampath says

    Hi,

    Thanks for the people who are generous enough to comment over and above the list. I ve now signed in busylissy and found it very intersting and useful.

    Thanks,

    Sathish Sampath

  38. says

    I usually work with web-based applications like http://www.showdocument.com
    I use it for sharing my designs and documents with partners and clients,
    but i guess it can used for other purposes too. If you’re looking for a free solution you should check it out.
    – Laura W.

  39. says

    Great round-up of project management tools. I have used ActiveCollab and BaseCamp, both good PM apps. Think I’ll give some of these you’ve highlighted a try, so I can have more business productivity choices to recommend to my clients. Thanks!

  40. says

    Some good tools listed here, and if I can suggest another excellent online project management tool option, that would be LiquidPlanner. LiquidPlanner is very strong in both task/team management and collaboration, both within teams and with clients via client portals. LiquidPlanner allows for the critical element of uncertainty in projects, and helps the project manager build a realistic schedule that can easily be adjusted as the project continues and those inevitable bumps along the way cause the schedule & priorities to be readjusted.
    And to add to an already list of great features, LiquidPlanner has a free iphone app.
    http://www.liquidplanner.com/tour/
    http://thecriticalchain.blogspot.com/2009/05/story-of-my-never-ending-love-affair.html

  41. Sivakumar says

    Thanks for all of the comments and we already know the commentators will list their tools too.Thanks for added.

  42. Grant says

    Like another poster suggested our team has been impressed with agilesoup.com
    We are a team of 6 and the intuitive design best suits our needs.

  43. says

    You’re missing HyperOffice, http://www.hyperoffice.com, an integrated collaboration suite that make it easier for company owners, employees, customers, partners and suppliers to run and grow a business by working together, planning projects, sharing documents, organizing tasks, scheduling meetings, and more. HyperOffice integrates and delivers a range of software-as-a-service business applications over the Internet — shared calendars and contacts, access to documents stored on the company network, project management, web conferencing, databases and web forms; forums, polls and wikis; project and task portals, Intranets and Extranets; user rights, versioning, commenting, backup, and more.

  44. Andy Moles says

    Excellent List of Collaboration tools!
    I think you might like to add some more to this magnificent List. Taroby http://www.taroby.com is a project management and Collaboration Solution which we’ve been using for the past 2 years. Drop box http://www.dropbox.com allows you to sync your files online and across your computers automatically. Thanks for Posting informative content like these. Keep up the Good Work!

  45. Ron says

    Also have a look at Psoda (http://www.psoda.com). They have a whole collection of tools for programme and project management, including budgets, schedule, risk, issues, change management, documents, requirements, testing and product management. We’ve been using them for over a year now and their tools just keeps getting better.

  46. Brady Green says

    The world of online project management software is really interesting, there are plenty of them. A few days ago, I discovered Doolphy (http://www.doolphy.com ), through Twitter. Although, it’s a beta version, I’m pretty happy with it

  47. Ronny says

    You should really, really check out Project Bubble! It’s an incredible simple and easy tool for managing your projects, client and invoices. And it’s free!

  48. ChrisDigital says

    My team currently uses Activecollab when we migrated off Basecamp, it’s great. I also think huddle.net looks awesome. Wrike looks pretty sweet also, we took a hard look at it before we settled on ActiveCollab, but the cost was an issue. Thanks for compiling this.

  49. says

    These are all great. A long time coming freedcamp launches today. Beautiful design, clean usable project management that is completely free! Give it a check at freedcamp.com :)

  50. says

    Great list. Thanks for the reviews and brief summaries. I am a fan of Basecamp, but am often asked for other recommendations as well. This list will be a good reference to pass along.

  51. says

    If you are looking for a robust, feature-rich, SaaS PPM solution, @task is an excellent product (www.attask.com)

  52. Biljana Pesevska says

    Those who need a more advanced project planning and tracking tool should check out Seavus Project Planner (www.seavusprojectplanner.com).
    Unique integration and collaboration with Google Apps is coming in less than a month.

  53. Jon Bergan says

    Remember the Milk is pretty awesome. For a basic task management application, it does the job really well over a huge number of platforms. Basecamp is obviously also a nice choice. I thought 5pm was a little too feature rich for my liking though! Sometimes you don’t want a zillion features, you know!?

    All in all, many of these apps are great. Thanks for the roundup!

    JB

  54. Linda says

    5pm has the best interface – much less clicks and scrolling around. Plus it’s customizable. +1